ARTICLE IV OFFICERS’ DUTIES AND TERMS OF OFFICE

ARTICLE IV OFFICERS’ DUTIES AND TERMS OF OFFICE 

(From the Constitution and By-Laws Dated November 2011)


Section: 1. President

The President shall preside over all meetings of the Association and the Board of Directors, appoint other committees and provide leadership to the activities of the Association. He/she shall call special meetings of the Association and the Board of Directors and perform such other duties (as usually pertain) to the office. The president shall be the official spokesperson of the Association. 
 

Section: 2. Vice Presidents 


A. First Vice President 


The First Vice President shall preside over the meetings of the Association in the absence of, or at the direction of the President and serve as Chairman of the Development Committee. This person is responsible for implementing the Association’s philanthropic efforts through grants, fundraising events, and individual/chapter contributions which benefit the Association and the University. In addition, he/she may perform such other duties as may be assigned by the President. 


B. Second Vice President 


The Second Vice President shall be responsible for increasing the membership of the Association, and shall serve as Chairman of the Membership Committee. This person is responsible for increasing alumni membership through the growth of alumni chapters and actively engaging students and young alumni. He/she shall perform such other duties as may be assigned by the President. 


C. Third Vice-President 


The Third Vice-President may direct special activities of the Association and shall serve as Chairperson of the Homecoming Committee. He/she shall perform such other duties as may be assigned by the President.


D. Fourth Vice-President 


The Fourth Vice-President shall keep Association informed of legal and legislative issues affecting higher education, particularly within the state of Maryland, and as these issues pertain to historically black colleges and universities. This person shall serve as Chairperson of the Legislative Affairs Committee. He/she shall perform such other duties as may be assigned by the President. 


Section: 3. Treasurer 


The Treasurer shall maintain the financial records of the Association by collecting and disbursing all monies of the Association, subject to the approval of the National Board of Directors. 


Section: 4. Secretaries 


a. The Recording Secretary 


The Recording Secretary shall be responsible for coordinating all administrative and clerical affairs of the Association, including but not limited to, recording minutes of all Board of Directors meetings and the annual meeting of the Association. All minutes shall be distributed to Board of Directors members by no later than 15 calendar days prior to the next meeting. 


b. The Corresponding Secretary 


The Corresponding Secretary shall record the minutes in the absence of the recording secretary and assist the secretary in carrying out his/her functions. The Corresponding Secretary will be responsible for all incoming/outgoing correspondence. The Corresponding Secretary will send out appropriate cards, flowers, and other courtesies, including issuance of proclamations, as the need arises. 


c. Financial Secretary 


The Financial Secretary shall maintain an active record of all members and shall collect all monies on behalf of the Association. 


Section: 5. Parliamentarian 


The Parliamentarian will provide assistance to the President in the interpretation of the Constitution and By-Laws of The Association and will serve as chairman of the By-Laws Revision Committee. Robert’s Rule of Order – Newly Revised will be used as a guide for parliamentary procedures. 


Section: 6. Sergeant-At-Arms 


The Sergeant-At-Arms will be the official guard of the door to insure the privacy of official ceremonies and meetings. They will set the standard for protocol for the Association. 
 

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