May 8, 2020
Dear Fellow Hawks:
We are continuing the process of the official election of officers for the UMES National Alumni Association. In March, we started the process of nominations and we received several nominations by the deadline of April 15, 2020. Since we will not be afforded the opportunity to receive nominations from the floor in a face-to-face meeting, we will receive nominations from the floor via mail. Here are a few things you should know.
• This information will only be mailed to those members with no email address on file. All others should download this information from the UMESnaa.org website.
• All candidates running for office must have their National Alumni Association dues paid by February 29, 2020.
• All Alumni that have paid their National Association dues by February 29, 2020, are eligible to participate in the election
• All Life Members as of February 29, 2020, are eligible to participate in the election process
• The Nominating Committee will send the official instructions on the nomination process no later than May 10, 2020.
• All nominations must be submitted to the National Office by 11:59 PM on Wednesday, May 20, 2020.
• The Nominating Committee will vet each nominee to determine if that nominee is eligible to run for office and they will notify each nominee of their decision.
• The Nominating Committee will provide in writing the reason(s) why a nominee was deemed ineligible to run for office.
• All nominators must complete the official National Alumni Association Nomination form.
Thank you! If you have any questions or concerns, please feel free to contact Faye Martin Howell, Chairperson
of the Nominating Committee at 240-281-9833 or via email at
Faye M. Howell
UMES NA Nominating Committee
Faye Martin Howell, Chairperson
P.O. Box 31222
Capitol Heights, MD 20731
If you are interested in nominating someone for office,
please complete the official National Alumni Association Nomination Form
below and mail to the following address:
UMES National Nominating Committee
C/O Faye Martin Howell, Chairperson
P.O. Box 31222
Capitol Heights, MD 20731
ARTICLE IV OFFICERS’ DUTIES AND TERMS OF OFFICE
(From the Constitution and By-Laws Dated November 2011)
Section: 1. President
The President shall preside over all meetings of the Association and the Board of Directors, appoint other committees and provide leadership to the activities of the Association. He/she shall call special meetings of the Association and the Board of Directors and perform such other duties (as usually pertain) to the office. The president shall be the official spokesperson of the Association.
Section: 2. Vice Presidents
A. First Vice President
The First Vice President shall preside over the meetings of the Association in the absence of, or at the direction of the President and serve as Chairman of the Development Committee. This person is responsible for implementing the Association’s philanthropic efforts through grants, fundraising events, and individual/chapter contributions which benefit the Association and the University. In addition, he/she may perform such other duties as may be assigned by the President.
B. Second Vice President
The Second Vice President shall be responsible for increasing the membership of the Association, and shall serve as Chairman of the Membership Committee. This person is responsible for increasing alumni membership through the growth of alumni chapters and actively engaging students and young alumni. He/she shall perform such other duties as may be assigned by the President.
C. Third Vice-President
The Third Vice-President may direct special activities of the Association and shall serve as Chairperson of the Homecoming Committee. He/she shall perform such other duties as may be assigned by the President.
D. Fourth Vice-President
The Fourth Vice-President shall keep Association informed of legal and legislative issues affecting higher education, particularly within the state of Maryland, and as these issues pertain to historically black colleges and universities. This person shall serve as Chairperson of the Legislative Affairs Committee. He/she shall perform such other duties as may be assigned by the President.
Section: 3. Treasurer
The Treasurer shall maintain the financial records of the Association by collecting and disbursing all monies of the Association, subject to the approval of the National Board of Directors.
Section: 4. Secretaries
a. The Recording Secretary
The Recording Secretary shall be responsible for coordinating all administrative and clerical affairs of the Association, including but not limited to, recording minutes of all Board of Directors meetings and the annual meeting of the Association. All minutes shall be distributed to Board of Directors members by no later than 15 calendar days prior to the next meeting.
b. The Corresponding Secretary
The Corresponding Secretary shall record the minutes in the absence of the recording secretary and assist the secretary in carrying out his/her functions. The Corresponding Secretary will be responsible for all incoming/outgoing correspondence. The Corresponding Secretary will send out appropriate cards, flowers, and other courtesies, including issuance of proclamations, as the need arises.
c. Financial Secretary
The Financial Secretary shall maintain an active record of all members and shall collect all monies on behalf of the Association.
Section: 5. Parliamentarian
The Parliamentarian will provide assistance to the President in the interpretation of the Constitution and By-Laws of The Association and will serve as chairman of the By-Laws Revision Committee. Robert’s Rule of Order – Newly Revised will be used as a guide for parliamentary procedures.
Section: 6. Sergeant-At-Arms
The Sergeant-At-Arms will be the official guard of the door to insure the privacy of official ceremonies and meetings. They will set the standard for protocol for the Association.